MC

Matt Calhoun

Discovery Educational Trust

Position: Trust IT Manager
Location: Essex
From: September 2021
To: Date





  • Manage the day to day operations of the Trust School networks.
  • To take responsibility for the solution and management of complex problems
  • Manage the IT teams to ensure a professional, efficient and effective support service for staff and pupils.
  • To implement and maintain an electronic database of all ICT support requests.
  • Maintain an electronic inventory of all IT hardware and software, identifying those items that form a part of the asset register and liaising with the Financial Controller and accountants accordingly.
  • Ensure all IT users have the correct access rights and accounts are regularly reviewed.
  • Manage the maintenance of ICT resources (hardware and software) of the DET.
  • Manage the accurate production of network documentation of the network resources (hardware and software) and inventories and the Fixed Asset Register.
  • To manage all system updates, including SIMS, recognising the flexibility required and need to run some updates after hours or at weekends.
  • Manage, maintain and develop the school’s broadband internet access and email system.
  • To maintain a working overview of SIMS (the school’s MIS).
  • Supervise the provision of technical advice to all staff.
  • Advise EHT and school SLTs on opportunities to improve existing systems.
  • Prepare and manage the IT budget for each school within the Trust, reporting any variances to the Financial Controller/HoF.
  • To ensure disaster recovery procedures are in place and regularly tested.
  • Ensure back up procedures are robust and comply with the Discovery Educational Trust financial regulations.
  • To maintain the Trust’s website and to update on a regular basis.
  • To research and set up schemes to recycle paper and other consumables
  • To oversee the appropriate disposal of equipment and consumables

IT Procurement

  • Ensure procurement of all hardware and software follow best value principles and is subject to a comprehensive evaluation.
  • Maintain existing relations with ICT suppliers and partners
  • Advise on purchasing and undertake negotiation of hardware and support contracts.
  • Ensure all purchases adhere to the Trust Financial Regulations and, where necessary, the Academies Financial Handbook
  • Advise EHT, HoF and Senior Leadership Teams with regards to computer equipment and internet connectivity made available to schools via government /DfE initiatives. Assist in the preparation of bids and subsequent receipt, configuration and distribution of equipment.

Remote Access

  • Manage, maintain and develop the school’s remote learning facilities.
  • Develop and support the use of video conferencing technology (Zoom and Teams) for remote teaching, student support and staff and governance meetings
  • Support and implement new initiatives, for example, schoolcloud for remote parents’ evenings

Data Protection

  • Raise risk assessment awareness for safe working practice in ICT.
  • Control and implement the school’s security policies in respect of all software/hardware and ensure the security and integrity of the network, licensing and copyright requirements.
  • Work with Headteachers to investigate any data breach and arranging periodic penetration testing.
  • Working with the HoF to ensure compliance with DPO requirements and assist in the preparation for DPO audit visits.
  • Ensure a Data Protection Impact Assessment (DPIA) is completed for all new software and the necessary privacy notices obtained.

Staff Development

  • Manage staff appraisal and monitoring of performance.
  • Be prepared to attend training courses and identify training needs of staff.
  • Provide technical advice, as needed, to IT teams and other staff across the Trust.

Reprographics

  • To undertake the regular review of reprographic needs (centrally, in departments, and in offices) to manage costs, react to new technologies and improve services.
  • To propose expenditure; discuss funding; negotiate with suppliers; set up tendering procedures (where necessary) and place orders
  • To recognise the impact of lease/buy decisions on the budget and discuss with the EHT and HoF
  • To oversee the installation, implementation, training and maintenance of reprographics equipment

Telephony

  • To undertake the regular review of telephony needs, to manage costs, react to new technologies and improve services.
  • To propose expenditure; discuss funding; negotiate with suppliers; set up tendering procedures (where necessary) and place orders
  • To recognise the impact of lease/buy decisions on the budget and discuss with the EHT and HoF
  • To oversee the installation, implementation, training and maintenance of telephony equipment

Work with the Executive Headteacher and Head of Finance

  • Assist with providing strategic support and direction.
  • Raise the profile of ICT in the school.
  • Advise on school requirements, upgrades and new technologies and their application.
  • Supervise projects as required by the HoF including working with contractors and consultants.
  • Develop and facilitate a better teaching and learning environment.
  • Contribute to delivery of whole staff training.
  • To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.

Projects Successfully Managed

  • Implementation of Trust wide IT Support helpdesk and knowledge base
  • Total restructure of the IT Support staff creating a Trust wide team, recruiting new staff and promoting existing staff where needed.
  • Standardisation of all schools Operational budget management.
  • Management of all Trust school networks Penetration Testing.